PRIVACY POLICY

Last updated: July 31, 2026

This privacy policy explains how Saltford Football Club ("we", "our", or "the Club") collects, uses, and protects your personal information when you visit our website, register a player, or engage with our team communication channels.

1. Information We Collect

We collect information to safely manage our football club, register players with leagues, and coordinate matches.

Registration Data: Player names, dates of birth, medical notes, emergency contacts, and parent/guardian details collected securely via Google Forms.
Media Preferences: Explicit opt-in preferences regarding whether a youth player can be photographed or filmed for Club promotional use.
Team Management Data: Names and contact details used to invite parents and players to our team management app.
Website Usage Data: Basic technical data like IP addresses and browsing behavior collected automatically when you visit this site.

2. How We Use Your Information

We use your data strictly for football club administration, safety, and communication:

Club Coordination: Managing match availability, team lineups, and event announcements using the Spond platform.
Player Safety: Maintaining emergency contacts and essential medical records during training sessions and matchdays.
Social Media & Promotion: Publishing photos or videos of players on our official social channels only where explicit parental consent was granted via our registration form.
Administration: Processing official league registrations and sharing vital Club updates. [1]

3. Third-Party Services We Use

We share data with specific, trusted third-party providers necessary to run our day-to-day Club operations:

Google Forms: Used to collect and securely store digital player registration details.
Spond: Our official platform for team communication, event scheduling, and player availability.
League Administrations: Submitting official roster details required by our governing leagues and the Football Association (FA).

Note: Spond and Google operate under their own privacy policies. We encourage parents and players to review how they handle data within their respective apps.

4. Media and Photography Policy

We love celebrating our players' achievements on social media. However, player privacy and safety are paramount:

We never publish photos or videos of youth players without a parent or guardian's explicit consent on our Google registration form.
Consent can be changed or completely withdrawn at any time by contacting a Club official.
We do not publish sensitive personal identifying details (such as full names alongside photos) on public social media unless specifically agreed upon for special Club milestones.

5. Children's Privacy

As a youth-oriented sports club, we handle data relating to children. We never knowingly collect personal data directly from minors. All registrations, Spond profiles for minors, and media consent forms must be completed and managed by a parent or legal guardian.

6. Data Security and Retention

We restrict access to registration data to authorized Club committee members and team coaching staff who require it for player safety. We retain player details only for the duration of the playing season, or as required by league regulations, governing body guidelines, and insurance policies.

7. Your Rights

You have the right to view the information Saltford Football Club holds about you or your child, request corrections to inaccurate data, or ask us to delete your records entirely if you leave the Club.

8. Contact Us

If you have any questions about this privacy policy, want to update your media consent, or wish to request data removal, please contact the Saltford Football Club committee directly via our website's contact form.